Allocation Formula for the 2013 WF from 2012 Asia Regionals

This message 3 announcement will be posted in Asia Director blog.

Request for proposal for the Allocation Formula for the 2013 WF teams selection from 2012 Asia Regionals.

1. The proposal must be in English.

2. The proposal must be a complete proposal. The partial proposal or a few sentences of updates to the current rules are not qualified as proposal.

3. The proposal must be concerned about the entire Asia for 2012 Asia Regionals.

The detail issues concerned within a territory should be discussed within the sub-council of your own territory. All of the councils in Asia other than the Asia Council are considered sub-councils in Asia and are equal within Asia Council structure. (Please see council responsibilities in message 2 from Asia Director and please see the Asia blog.)

4. The proposal must be submitted to Asia Director thru representatives of 2012 Contest Site Steering committees or thru Asia sub-council representatives.

5. The proposal must deal with following ICPC spirits and priority:

(a) Geographic balance about the entire Asia.

(b) Unique number of universities participated

(c) Unique number of teams participated

(d) Special award teams (0-3 teams) by Asia Director each year.

6. The proposal is due to Asia Director by March 31, 2012. Asia Director will send out qualified proposals for discussion after the due day. Asia Director will then send out the best qualified 2-3 proposals around April 15 for your review. The final qualified 2-3 proposals will be discussed and voted in World Finals RCD meeting / Asia Council meeting.

7. 2010 Rules: The WF teams allocation to Orlando in 2011 was governed by the 2010 Asia rules which were passed by Asia Council in 2010. A few countries complained that too many Chinese teams. No Chinese teams complained they had too many teams.

8. 2011 Rules: The WF teams allocation to Warsaw in 2012 was governed by the 2011 Asia rules which were voted by Asia Council in Orlando in May 2011. Chinese teams complained that they had too few teams. No teams from other countries complained they have too many teams. They did not complain too few or too many Chinese teams either.

9. 2012 Rules: The final voted proposal in Warsaw 2012 WF will govern the WF team allocation for 2012 Asia regional teams advancing to 2013 St. Petersburg World Finals. (This is your chance to input your idea. Once formula is voted, all should obey.)

Guidelines for Contest Hosts and Advisory Councils

Guidelines for the relationship between Contest Site Steering Committee and Contest Advisory Council.

As many of you are aware that some “Contest Advisory Councils” had been created
for many territories in Asia. The contest advisory council has been a very good way to
mentor the new contest director/coordinator, to assist the contest steering committee
and to expand the Asia contests to more new host universities.

Some of you will be receiving my proposal for chairing/coordinating such council in the coming year(s).
In the next couple years, I hope there will be a contest advisory council corresponding to
each contest site. Contest sites are more dynamic while contest councils are more
stable and good in helping others. If situation allows, I hope by 2014, contest hosts will be in rotation
within their respective territories and with the respective councils as their supporters/mentors for the entire Asia.

1. If you are the council chair/coordinator, you will be recommending the Asia regional
contest hosts and site directors/coordinators within your territory to Asia Director at least 1-2 year in
advance. You may recommend yourself to host the contest, but I hope the rotation of contest
hosts should be the norm. The council chairs/coordinators are also responsible to recommend the hosts for
national/provincial contests within its territory to Asia Director.

2. Each contest advisory council should hold at least one annual meeting within the territory.

3. The directors/coordinators of contest steering committee and the chairs/coordinators of
councils report to Asia Director directly. Each contest site with its associated steering
committee is semi-autonomous under ACM-ICPC guidelines and Asia Rules. Contest steering committee
and contest advisory council are sibling to each other and working together toward the ICPC goals in Asia.

4. The advisory council will provide guidance, assistance, and coordination to the contest steering
committee as a supporter or mentor, especially for the new contest sites. The advisory councils are not
above the contest sites and have no responsibility/authority in supervising or managing the contest site
steering committees.

5. Each new contest site is required to host the National/Provincial or Preliminary contests before the
hosting of Asia regionals.

6. Advisory council chairs/coordinators or representatives are also invited to WF with self-paid rooms,
and with breakfasts and event meals provided. It is recommended that the contest steering committee
may provide token seed money for hotel room for advisory council representative to WF, such seed money
support is not mandatory, but encouraged.
ACM-ICPC Asia Director
Professor C Jinshong Hwang